Title IV Refunds — General
Wallace Community College is not an “attendance-taking” institution. The College does not require faculty members to record or maintain student attendance, except as required by federal guidelines. Two occasions are specifically noted when faculty are required to provide dates of student class attendance:
- The US Department of Education requires that all students receiving Federal Financial Aid attend at least one session of each class in which they are enrolled. This is a condition of eligibility to receive federal funding. Faculty members must document that these students actually attended at least one session of each class.
- The US Department of Education requires that in the event a student receives all “F” grades, and has not officially withdrawn from their classes, the institution must document that student’s last date of attendance. Grades and last date of attendance must be maintained for a period established by the US DOE.
Failure to maintain such records could result in forfeiture of funds to the DOE.
When a Pell and/or SEOG grant recipient completely withdraws from the College, the Business Office must determine the amount of the grant(s) that the student earned as of the student’s withdrawal date.
The student’s date of withdrawal is either of the following dates:
- The date, as determined by the College, that the student began the withdrawal process prescribed by the College.
- The date, as determined by the College, that the student otherwise provided official notification to the College, in writing or verbally, of his or her intent to withdraw.
Note: If the student ceases attendance without providing official notification to the College, the midpoint of the payment period or the last date of an academically related activity in which the student participated is used as the date of withdrawal.